Vendors

It is time for the 23rd Midwest Regional Black Family Reunion held August 19 - 21, 2011 in Cincinnati, Ohio at Sawyer Point and Yeatman’s Cove on the riverfront. The staff is in place. Sawyer Point is ready for the crowd. Vendors are calling. We hope you join us for the 2011 event. We have sponsors, non-profit organizations, pavilions and the concerts. The application is included with this letter. There are a limited number of vendor spaces in each location. Respond early. Due to increase costs in renting the park everyone may have to pay for parking this year. The cost is approximately $8 per day.

The success and popularity of the BFRC exist because of the relationships and friendships with the vendors, non-profits organizations, entertainers and sponsors. If you are a previous vendor, we invite you to join us this year renewing friendships and making new ones. If you are a new vendor, we invite you to join us making new friends and building new relationships.  

The fee for food vendors is $1,100 ($1,300 after June 30th) and the fee for merchandise vendors is Kroger Plaza $650, Statue $500, Yeatman's Cove $450. Vendors must have liability insurance. To guarantee your participation the application and fee must be received by the due date. Please remember once the fees are paid there will be no refunds.

All vendors will be assigned a booth location upon completion and approval of the site map. An early response is encouraged. Merchandise that displays “Black Family Reunion” in any fashion is prohibited.

Hours of Operation for Vendors on Aug. 21nd & 22nd *extended hours*
Kroger Plaza area: 11:00 a.m. – 7:00 p.m.
Statue: 11:00 a.m. – 7:00 p.m.
Yeatman’s Cove: 11:00 p.m. – 7:00 p.m.
Vendors selected are required to staff their booths during the entire time frame.
 
Insurance

• Once accepted as a vendor, every vendor/exhibitor must have liability insurance listing Cybervillage/Black Family Reunion as an additional insured.
• Liability insurance must be in place and received by Black Family Reunion by August 13, 2011.

Application

• Please read the application carefuly and provide all information requested.
• The fee must accompany the application. Deadline is August 6, 2011.
• The Black Family Reunion reserves the right to limit vendor duplications and to approve or deny any vendor application.
• Vendors cannot sell or give away drinks.

• 2011 FOOD VENDOR APPLICATION
  (you must print, complete and return with payment)
  
• 2011 MERCHANDISE VENDOR APPLICATION
  (you must print, complete and return with payment)
  
• 2011 CORPORATE APPLICATION
  (you must print, complete and return with payment)

• Please read the application carefully and provide all information requested.

• The fee must accompany the application. Deadline is August 6, 2011 for MERCHANDISE VENDORS.

• Health Department Application deadline is August 5, 2011. It can be returned earlier.

• The Black Family Reunion reserves the right to limit vendor duplications and to approve or deny any vendor application.

• Vendors cannot sell or giveaway drinks.

• Download/Print  - HEALTH DEPARTMENT APPLICATION & GUIDELINES (you must print and complete)

Meeting

• All vendors within a 50-mile radius of Cincinnati are required to attend the vendor meeting to be held Monday, August 8, 2011. Location to be determined. Information will be mailed to vendors past the 50-mile radius after the meeting.

I’m looking forward to working with everyone. If you have any questions please email me at bfrvendor.hinton@hotmail.com or leave a message at 513.821.7721.